League By Laws

By Laws

BYLAW 1 – MEMBERSHIP REQUIREMENTS

Membership – A team is considered a member of the league by providing due notice of participation in the league for the upcoming season no later than April 1st and paying their league fee(s) no later than September 1st.

Resignation - A team may resign from membership in the league provided such team is in good standing at the time of doing so, by submitting their resignation in writing to the Secretary of league. Upon such resignation becoming effective, such team shall forfeit all rights and privileges afforded by membership in the league.

Suspensions, expulsions or discipline - May be assessed to any member for such actions as infringement of playing rules; conduct unbecoming to hockey, refusing to accept and obey rulings of the HEO Minor Executive, HEO Midget AAA League Governance Committee for disreputable and continued foul play, non-sportsmanlike conduct, individually or collectively, on the ice or in any rink where a hockey match is being played or at any meeting or gathering in the interests of the game; for persistent infringement of the HEO Minor Regulations and Code of Discipline and such other actions as HEO Minor may from time to time determine. Any suspensions are subject to the usual appeal routes.

 

BYLAW 2 – LEAGUE FEES

The governance committee with approval from the HEO Minor Executive shall set the league fee no later than August 1st of the upcoming season.

All participating teams must pay their league fee(s) in full no later than September 1st or they will be fined an additional $150. Failure within 30 days’ notice of late payment by the League Secretary may result in suspension of the participating team.

 

BYLAW 3 – DUTIES OF THE GOVERNANCE COMMITTEE

PRESIDENT (representative from Minor):

The President of the League shall preside at all league meetings; he/she shall not vote except in the case of a tie when he/she shall cast the deciding vote.  He/she shall be an ex-officio member of all Standing and Ad Hoc Committees.  The President or designate will be the representative of the League to the HEO Minor Council as a non-voting member. The President shall be one of the cheque signing authorities.

 

VICE PRESIDENT (representative from Junior):

The Vice-President shall perform the duties of the President in the latter’s absence or at his request and he/she shall then have all the rights and powers of the President; he/she may hold the position of Chairperson of an Ad Hoc Committee or any Standing Committee.  When acting as President, he/she shall not vote except when vote is needed to break a tie.

 

DIRECTOR OF HOCKEY OPERATIONS (representative from Minor):

  • Will act as the primary contact for all league team liaisons.
  • Shall monitor the activities of the hockey program and provide recommendations and guidance.
  • Will coordinate day-to-day operations of the league in conjunction with the league Vice-President including rescheduling of league games when necessary

 

DIRECTOR OF RISK & DISCIPLINE (representative from Minor):

  • Director of R&D will act as Chairperson for all appeals; all discipline hearings involving the conduct of any player, team official, governance committee or operations committee member; whose conduct is deemed as being detrimental to the interests and image of the League.
  • Responsible for complaints concerning on-ice officials within the League.  He/she will also work in partnership with the League Referee-in-Chief to resolve any officiating matters.
  • Responsible to compile and maintain a master listing of all suspensions incurred by member teams. 

 

 

DIRECTOR OF COMMUNICATION (representative from Junior):

  • At the direction of the Governance Committee:
    • Manage and maintain the league website
    • Manage and maintain the communications for the league

 

TREASURER:

  • Prepare all cheques with proper documentation.
  • Keep an accurate record of all monies received and disbursed.
  • Provide thorough prepared statements as well as a bank statement at each regular league and Annual Meeting.
  • Provide by May 15th of each year, a final financial statement to the Governance Committee detailing the past season’s finances, and shall also provide a copy to the President, HEO Minor.
  • Prepare a budget for the coming playing season and provide to the League Governance Committee for review and approval.
  • Establish an Audit Committee from the current Governance and Operations Committee, the members (at least three [3]) must not be signing officers of the League. This committee’s sole duty is to verify the revenue and expenses of the League not less frequently than every two months starting from the beginning of the current season. The committee will receive monthly authorized statements/reports signed by the bank on a designated day and will compare the balance on it with the balance on the treasurer’s reports.
  • Pass on any and all records & documentation and related materials, either physically and/or electronically to successor.

 

 

SECRETARY:

  • Issue notices of all meetings
  • Provide to all members of the Governance Committee and the appointed HEO Minor Executive representative, a copy of the minutes of all league meetings and issue special notices or announcements
  • Maintain records of all proceedings and meetings
  • Have custody of all documents and records pertaining to the affairs of the league.
  • Organize and prepare all documentation for the coaches/team liaisons meeting
  • Pass on any and all records & documentation and related materials, either physically and/or electronically to successor.
  • The Secretary shall be one of the cheque signing authorities.

 

No member of the Governance Committee may hold more than one office within the League at one time.

 

 

BYLAW 3A – OPERATIONS COMMITTEE

 

  1. Director of Sponsorship/Fundraising
  2. League Registrar (NON-VOTING, HEO Minor Appointed Registrar)
  3. Education Advisor (NON-VOTING)
  4. League Statistician (NON-VOTING)
  5. Referee in Chief (NON-VOTING)
  6. Referee Scheduler (NON-VOTING)
  7. Team Liaison for each team/HEO Minor Member Partner

 

 

BYLAW 4- VOTING STRUCTURE

The Governance Committee and Operations Committee members shall hold one vote except the President who shall vote in the event of a tie. Appointed members listed as non-voting shall hold no vote.

 

BYLAW 5 – COMMITTEES

The President may appoint committees or sub-committees as required to operate and administer the programs of the league. Such committees shall appoint a chairman, who shall submit a written report of its recommendations and  such  other  reports  as  are  required  by  the  Governance Committee.

 

BYLAW 6 – ORDER OF BUSINESS

League Meetings shall be at the call of the President or as provided in the Constitution or By-Laws.  In addition:

  1. The Secretary shall give notice of meeting to all members at least seven (7) days prior to each meeting.
  2. The league shall hold a minimum of five (5) meetings during the current playing season, excluding the coaches and team liaisons meeting.
  3. If for any reason a meeting has not been called by the President within thirty (30) days after being requested in writing by four or more Governance and/or Operations Committee members, the HEO Minor appointed executive member will host a meeting within the next seven (7) days.
  4. Attendance at any league meeting shall be open to any HEO/HEO Minor Executive; or invited guests who may be admitted where the Chair grants permission.
  5. Alternate Liaisons for teams may attend league meetings provided they notify the Chair and Secretary in writing 2 hours prior to the meeting.
  6. Team Liaisons MUST attend league meetings or send an alternate. They will be subject to a team fine of $150.

 

BY-LAW 8 - HONORARIUMS AND EXPENSES

No Governance Committee member will be eligible to receive any honorarium for their services during the pilot period. 

The Governance Committee, who may incur expenses while acting on behalf of the League, may be reimbursed per the HEO Midget AAA Expense Policy.

Honorariums will be provided to the following appointed, non-voting Operations Committee members and they may not submit expenses:

  1. League Registrar
  2. League Statistician
  3. Referee in Chief

 

BY-LAW 10 - CONFLICT OF INTEREST CODE

  • No member of the Governance Committee shall act in the capacity as coach, assistant coach, manager or trainer of any member team.
  • No member of the Governance Committee may enter into any business dealings with the League in exchange for any financial considerations.
  • No member of the Governance Committee may enter into, directly or indirectly, providing a sponsorship or any financial assistance to any member team of the League.
  • No member of the League Executive may hold any elected position within the HEO/HEO Minor, with the exception of the HEO Minor appointed representative.  No person who holds the position of District or Alternate Chairperson for any HEO Minor District or AAA Zone, may hold any position on the Governance Committee, either elected or appointed.
  • For appeal and discipline hearings, any member with a conflict of interest must excuse themselves.

 

BY-LAW 11 - TEAM NAME AND TEAM COLOURS

Each team that introduces or alters their name or colour scheme in any manner must first have prior written approval from the Governance Committee before proceeding with any changes or adjustments. Final approval must be obtained and approved by the HEO Midget AAA League Executive. The HEO Midget AAA league shall notify HEO Minor.

 

 

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